Free Measurement-Based Care Educational Workshops
Is Measurement-Based Care the Missing Piece in Your Practice?
Imagine having a clearer picture, not just of your clients’ progress, but of how your system is actually working. Not just from session to session, but in real, measurable ways that sharpen decisions and show you where your system supports your work and where it gets in the way.
That’s what measurement-based care looks like when it fits how your practice actually runs.
In this workshop, we make your system visible so you can see what’s working, what’s not, and where things start to fall apart.
When systems aren’t set up well, people don’t get the support they’re supposed to. It shows up as chasing forms, unclear results, or decisions that don’t feel supported. This matters when expectations change, like reporting, funding, or how care needs to be delivered.
what you'll see
How measurement is actually working in your practice
Where data supports decisions and where it doesn’t
Where things get more complicated than they need to be
Where your system lines up with your goals and where it doesn’t
You’ll get a checklist you can use to see if MBC fits your workflow and capacity.
It also shows where what’s happening day to day doesn’t match what the system is supposed to do. Most practices don’t lack data. They lack systems that make it usable. You see the same patterns across practices, programs, and larger systems of care.
Are You Handling Patient Care Data the Right Way?
And more importantly, are you doing enough?
In today’s mental health landscape, how you manage data determines how well your system actually works. It shapes how information moves, where effort builds up, and where it becomes hard to use it to make decisions.
If your team isn’t confident in your clinic’s data practices, it’s time to change that.
This workshop maps your data from start to finish so you can see where it works and where people are holding it together.
Often the issue isn’t effort. What’s happening on the ground never makes it back into the system. A lot of systems only work because people are holding them together.
what you'll see
How data actually moves through your system
Where manual effort is covering system gaps
Where things slow down, repeat, or break
Where your system is solid and where it’s fragile
This isn’t just theory. It shows how your system actually works.
You’ll leave with a clear picture of your system and where small changes would reduce burden and improve flow.
Paid Introductory
1-hour Consultation
A one-hour personalized session guided by a pre-call questionnaire to assess your mental health practice’s current workflows, data practices, and goals.
Receive tailored insights and clear next steps for improving efficiency in mental health systems and optimizing your practice’s measurement-based care approach.
*Pricing based on clinic size and scope of analysis.
Comprehensive Consulting
+ Deliverables
Dr. Michelle Raab, a Toronto-based specialist in mental health data and an award-winning researcher, brings deep experience from managing complex RCTs and pilot studies to optimizing everyday clinical workflows.
Now, she’s offering two tailored consultation services—the Practice Workflow Audit and the Practice Workflow Analysis—both designed to improve efficiency in mental health systems and help your practice harness the full potential of its data.
Practice Workflow Audit
Your data has a voice—are you listening?
Every day, data pulses through your Ontario mental health practice—from intake forms to progress notes, outcomes to operations. It’s more than numbers and checkboxes. It's the heartbeat of your clinic and the key to better care.
You can let that data sit silent, gathering digital dust … or you can harness it with mental health data management consulting and a measurement-based care audit to help your practice thrive.
OVERVIEW
This personalized measurement-based care audit maps what you collect, where it lives, and who touches it.
To gain a more in-depth understanding of how things actually work day to day, either one-on-one or in a group, and supplement these with quick patterns across your team.
At the end, you'll receive a clear map. What works. What doesn’t. Where it breaks. Where time goes. Where decisions get stuck.
If this feels messy, it’s not you. It’s the system. This is the work no one tracks, but everything depends on. This is where systems start to fail.
WHAT YOU GET
See how your system actually works.
Receive a detailed snapshot of your mental health practice’s current data workflow, identifying both strengths and areas for enhancement across
critical stages.
See where data gets stuck.
Pinpoint opportunities to refine data collection, cleaning, and management to deliver more accurate and reliable information.
See what’s useful and what isn’t.
Optimize your mental health data analysis processes to extract more meaningful insights for informed decision-making.
How to explain it so people use it.
Ensure data analysis is communicated effectively to all key stakeholders—including clients, clinicians, the entire mental health practice, and funders—to foster transparency and collaboration.
What to fix first
Benefit from a flexible evaluation that can include individual or group interviews with staff and clinicians, as well as supplementary surveys, to ensure a thorough, customized assessment.
*Pricing based on clinic size and scope of analysis.
Fix what’s not working.
You’ve completed the Practice Workflow Audit—now it’s time to go deeper.
The Practice Workflow Analysis & Recommendations takes your audit results and turns them into a clear, personalized guide to help your clinic thrive in the way that feels right for you.
Designed to improve mental health efficiency in Ontario practices, this service helps you implement measurement-based care processes while providing recommendations tailored to your workflow.
Whether you're looking to
Increase referrals and expand your reach
Automate patient data capture and repetitive tasks to free up staff time
Boost mental health client satisfaction and retention
Improve communication with stakeholders and your team.
…this service helps you connect the dots between where you are and where you want to be.
OVERVIEW
Through focused, in-depth analysis, you'll receive targeted, actionable recommendations designed to improve efficiency in your mental health system, streamline your workflow, strengthen your operations, and position your practice for long-term success.
WHAT YOU GET
Focus on what matters.
Delve deeper into key areas for improvement that support your unique goals, whether it's increasing referrals, enhancing automation, boosting client retention, or streamlining stakeholder communication.
Clear next steps.
Receive a comprehensive analysis beyond the initial audit, with clear, actionable recommendations to optimize your clinic's
growth areas.
Where things slow down, repeat, or break.
Transform insights into tangible progress with tailored strategies that help your practice thrive and reach its full potential.
What to change.
Benefit from a flexible evaluation that can include individual or group interviews with staff and clinicians, as well as supplementary surveys, to ensure a thorough, customized assessment.
What’s happening on the ground never makes it back into the system. Many systems only work because people are holding them together.
This is where systems start to fail. This is where what’s designed and what people experience don’t match. This is where you find out why something looks fine but isn’t working for people.
*Must complete Practice Workflow Audit before scheduling this service.
**Pricing based on clinic size and scope of analysis.
On-Demand Consulting
Access measurement-based care guidance whenever you need it. Think of Mind Alchemy Metrics as your in-house data team—call on us for individualized, on-demand support, one-off projects, or urgent questions.
Perfect for Ontario mental health practices looking to efficiently process health data and implement real-time improvements. Flexible, à la carte consulting without expensive, long-term contracts.
*Pricing based on clinic size and scope of analysis.
Find the Right Service
for Your Practice
Not sure which consulting service fits your mental health practice?
Contact Us ToGet Started